Set it up once.
Connect the places your documents already land. From then on they arrive filed and understood, every date with what to do.
Free forever: keep 250 documents, with 25 understood in full. No card to enter.
Bookkeeping capture
Thaw vs Dext or Hubdoc
Small businesses whose accountant asked them to snap receipts into a bookkeeping capture app that feeds QuickBooks or Xero.
Dext and Hubdoc are built for one job: get receipts and bills into the ledger with the right supplier and amount. They are good at it. They are not built for the rest of the documents a business and its owner accumulate: formation documents, licenses, contracts, insurance, the owner's own household. Thaw covers both, and the Business plan sends receipts by Schedule C line and the year-end package to the accountant.
Side by side
| Thaw | Dext / Hubdoc | |
|---|---|---|
| Scope | Every document a household or business keeps: legal, insurance, licenses, contracts, tax, and receipts too. | Receipts, bills and statements headed for the books. |
| Extraction | Facts with roles per type: amounts, dates, identifiers, parties. Category lines for receipts arrive with the Business plan. | Supplier, date, total, tax, line items, tuned for accounting. |
| Accounting sync | Not a bookkeeping app: the year-end package goes to the accountant as a ZIP with receipts by Schedule C line, rather than as ledger entries. | Publishes to QuickBooks Online and Xero. This is the product. |
| Deadlines and checkup | License renewals, annual state filings, contract notice periods, insurance terms; a business expectation set for the year-end package. | None outside the bookkeeping flow. |
| Household | A family and a business in one account, kept apart, with the CPA invited to one and not the other. | Business only. |
Stay with Dext / Hubdoc if
- Your accountant runs your books through it and it works.
Move to Thaw if
- You want one place for all the paper, business and personal, with the year-end package assembled for the CPA.
Emaila rule you set once3 this week
Google Drivethe Family folder, watched2 this week
Scannersends straight to Thaw1 this week
Phonethe camera, for what only exists on paper
This week: 6 arrived, 6 filed, none touched by hand.