Question 1

What is the difference between Thaw and Notion?

Accepted Answer

A Notion database is a fine place to record what you have, and every row has to be typed by a person. Thaw fills the rows from the documents. If you love the Notion setup, keep it for the planning and let Thaw be where the documents live.

Question 2

Should I stay with Notion?

Accepted Answer

Stay with Notion if: You want a custom system and enjoy maintaining it. Documents are a small part of a larger personal wiki.

Question 3

Should I move from Notion to Thaw?

Accepted Answer

Move to Thaw if: You stopped updating the database months ago. You want the checkup to tell you what the database would have, if you had kept it up.

Question 4

Notion vs Thaw: How documents get in

Accepted Answer

Thaw: Connected once to email, a scanner, a Google Drive or Dropbox folder, Gmail, and your phone; documents arrive on their own from then on. Forward or drop in anything yourself, and bring the pile you have through an Evernote, paperless-ngx or folder import. Notion: Upload to a page or a database property, by hand.

Question 5

Notion vs Thaw: Structure

Accepted Answer

Thaw: Category, type and facts taken from the page; properties appear because the document has them. Notion: Whatever properties you design, filled in by you.

Question 6

Notion vs Thaw: Dates

Accepted Answer

Thaw: Every renewal, expiry, due date and notice period becomes an item with what happens if missed and what to do, from the document itself. Resolved by the next document. Notion: Date properties and reminders, entered manually.

Question 7

Notion vs Thaw: Flexibility

Accepted Answer

Thaw: A fixed shape: twelve categories, a list of kinds, people & things. Notion: Unlimited. Build anything.

Question 8

Notion vs Thaw: Security

Accepted Answer

Thaw: A key per document, locked by a key per account, locked by a master key in a separate key service. Identifying numbers sealed, and blanked from the search index. A log that only grows. Deleting destroys the key. Notion: Workspace-level encryption; content indexed for search and AI features.

Thaw vs Notion

Stay with Notion if

Move to Thaw if

Set it up once.

	Thaw	Notion
How documents get in	Connected once to email, a scanner, a Google Drive or Dropbox folder, Gmail, and your phone; documents arrive on their own from then on. Forward or drop in anything yourself, and bring the pile you have through an Evernote, paperless-ngx or folder import.	Upload to a page or a database property, by hand.
Structure	Category, type and facts taken from the page; properties appear because the document has them.	Whatever properties you design, filled in by you.
Dates	Every renewal, expiry, due date and notice period becomes an item with what happens if missed and what to do, from the document itself. Resolved by the next document.	Date properties and reminders, entered manually.
Flexibility	A fixed shape: twelve categories, a list of kinds, people & things.	Unlimited. Build anything.
Security	A key per document, locked by a key per account, locked by a master key in a separate key service. Identifying numbers sealed, and blanked from the search index. A log that only grows. Deleting destroys the key.	Workspace-level encryption; content indexed for search and AI features.